Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.


Programming and Events Associate

Department: ADVANCEMENT
Location: Washington, DC

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve the most important challenges facing the United States and the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners. More information is available at www.aspeninstitute.org

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Society of Fellows (SOF) is an engaged community of donors who actively participate in Aspen Institute programs, act as advocates and ambassadors, and help sustain the Institute’s work. Founded in 1964, the Society of Fellows has more than 1,700 members nationally who share a passion for the Aspen Institute and provide important unrestricted financial support. Membership in the Society of Fellows is an opportunity to become more involved in the Institute’s programs, including public forums, policy discussions, seminars, and symposia.

Position Description: The Programming and Events Associate for the Society of Fellows (SOF) is responsible for the planning and execution of SOF programs on the East Coast and other locations around the country, as well as researching content and speakers for more than 50 events annually.

Essential Duties and Responsibilities:

  • Event Planning and Execution: Plan and execute SOF programs, including securing venues, drafting staffing plans and runs-of-show, overseeing registration process, tracking attendance lists, generating nametags, vendor management (catering, rentals, décor, audio/video recording management, photography, valet, security, etc.), adherence to budget, invoice tracking and payment, staffing, NPSP page set up, backend Zoom logistics for virtual programs, and post-event follow up.
  • Programming: Supporting role in coordinating overall balance of content for 50+ programs each year including researching and maintaining an active list of speakers and topics, managing speaker communications, booking speaker travel, preparing readings and background materials, and ensuring dynamic and unique programmatic offerings.
  • Special Projects Support: Coordinate special projects or programs as directed by supervisor.
  • General Assistance: Provide general support to SOF team for programs and member engagement.
  • Billing Support: Submitting RFPs and payment requests.
  • Database and Software User: Assist with data entry, data cleanup, and producing basic reports, including event registrant lists.
  • General Administrative Assistance: Support the SOF team with mailings, calendaring, scheduling, etc.

Principal Interactions:

Interacts routinely with the SOF team, the Office of Institutional Advancement team, and Aspen Institute employees at large; SOF members and Aspen Institute trustees; high-profile experts in a variety of fields.

Knowledge, Education, and Experience:

  • Bachelor’s degree.
  • Heightened sense of creativity, ability to innovate, think outside of the box, and be forward-thinking in approach to programming and problem solving.
  • Deliverables-focused professional who can work comfortably in a fast-paced, collaborative environment. Able to work effectively with various team members on multiple projects at once.
  • Highly detail-oriented and organized with ability to manage various deadlines.
  • At least 2-4 years of professional experience in non-profit event planning and content programming.
  • Passionate interest in current events, cultural trends, and ideas related to The Aspen Institute's work and mission.
  • Strong ability to quickly master CRM database and project management software. Salesforce experience preferred.
  • Keen sense of personal integrity and discretion with handling sensitive information.
  • Excellent interpersonal skills and experience working with high level colleagues and donors. Ability to represent The Aspen Institute to donors in a positive, knowledgeable, and professional manner.
  • Exemplary customer service skills when interacting with donors or other external parties.
  • Excellent administrative skills with effective management of time in a deadline-intensive environment.
  • Excellent writing and editing skills for effective communications with event speakers.

Level of Authority:

  • No supervisory authority.
  • No budgetary authority.

Note:

  • Opportunity to build development and event production skills from experienced team.
  • May involve some travel for training, meetings, and events.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

 

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