Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Program Coordinator, Finance Leaders Fellowship

Department: LEADERSHIP
Location: Washington, DC

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

The Aspen Global Leadership Network (AGLN) is a growing, worldwide community of entrepreneurial leaders from business, government and the nonprofit sector – more than 3,000 "Fellows" from over 50 countries -- who share a commitment to enlightened leadership and to using their extraordinary creativity, energy and resources to tackle the foremost societal challenges of our times. All share the common experience of participating in the Henry Crown Fellowship or one of the 14 active Aspen Global Leadership Network initiatives it has inspired in the United States, Africa, Central America, India, the Middle East and China.

The Finance Leaders Fellowship (FLF) galvanizes influential leaders across the industry to work toward solving the industry’s most complex challenges. As one of 14 leadership fellowships, FLF seeks to develop a community of diverse leaders to chart the course of the global finance industry. This two-year program has reached 82 leaders from 19 countries to date. The purpose of the fellowship is to:

  • Transform leaders by engaging in a journey of personal exploration and understanding of a “Good Society”
  • Take action by launching individual ventures that will stretch their leadership and catalyze positive impact across the finance ecosystem and global communities
  • Forge a global network of like-minded leaders committed to making sustainable impact in the Financial Services industry

Since the programs launch in 2016, Fellows are actively strengthening their institutions’ culture, looking for ways to improve industry practices and system stability, and innovating to include more people to benefit from the positive effects that financial services can enable.

Basic Function:

The Program Coordinator works as part of a team alongside the Executive Director, Senior Program Manager, and Senior Program Associate by providing support across critical areas of the program. This includes: primarily conducting research and outreach to develop a high quality nominee pool; maintaining organization of candidate and nominator databases and ensuring data accuracy; running the Fellow nomination and selection processes; working with other members of the Aspen Global Leadership Network team and the Leadership Division to forward the goals of the Finance Leaders Fellowship within the network at large; and providing cross-cutting administrative support. These responsibilities are achieved via an unwavering focus on diversity, equity, and inclusion.

Essential Duties and Responsibilities:

Nominations Coordination:

  • Identify, source, and recruit key leaders across the finance ecosystem.
  • Think creatively about how to grow and diversify the candidate pool and best engage with current Fellows, alumni, outside nominators and candidates.
  • Coordinate timely distribution of nomination materials and manage the submission and review of nominations for each new class.
  • Research and compile well-written and comprehensive bios for approx. 150+ candidates annually, as well as compelling graphics representing key data metrics for each candidate.
  • Coordinate candidate shortlisting and new class selection with Executive Director; including associated travel and logistics.
  • Coordinate the annual interview process, including creating and maintaining a formal interview calendar; work with candidates and FLF’s Executive Director to schedule 50+ formal interviews; book associated travel and lodging for Executive Director; work in real-time to make last minute updates to scheduling when needed.
  • Maintain up-to-date contact information for nominees, nominators, and other program contacts.
  • Lead onboarding process for new Fellows and their assistants, families, and staff including working with Senior Program Associate to develop Welcome Receptions annually for new Fellows and Alumni, to include event planning/logistics, travel and attendance.
  • Compile and analyze data throughout the nominations process and translate data into easy to read graphics.
  • Manage notification process for all candidates and their nominators and supporters in a timely and accurate manner.
  • Integrate a diversity, equity, and inclusion lens throughout the nomination, selection and onboarding processes.

Program & Event Coordination:

  • Maintain Fellowship Salesforce database and prepare reports and campaigns, as needed.
  • Prepare materials for bi-annual Board of Overseers meetings including nominee demographics, recruiting processes, and other documents as needed.
  • Organize the team calendar in relation to the FLF program and AGLN activities and needs.
  • Support Fellowship priorities including the seminar experience, nomination process, venture execution, and alumni engagement
  • Assist Senior Program Associate with virtual and in-person events, including seminar schedules, meals, hotel accommodations, ground transport, meeting space, AV requirements, etc. as needed. This includes travel to conference sites, staffing events, and other duties as needed (when it is safe to do so).

External Communications:

  • Coordinate the new class announcement, to include primary email collateral, press release distribution and social media strategy.
  • Support the creation and development of program marketing materials and online resources, including updating our website and LinkedIn profile as needed.
  • Assist in production of e-mail communications, including our monthly newsletter.

Financial Responsibilities:

  • Maintain financial records and receipts for Executive Director
  • Process invoices, expenses, reimbursements, etc. in a timely manner

Required Knowledge, Education and Experience:

The Finance Leaders Fellowship is a strong fit for professionals who want to work in a mission driven environment and are resourceful, responsible, tenacious, independent, and self-confident, and who possess strong personal drive and motivation.

Ideal candidates possess the following traits:

  • Bachelor’s degree required, applicable work experience desired
  • Understanding of the Financial Services industry and trends
  • Experience with identifying, sourcing, and recruiting people
  • Excellent organizational, research, written and oral communication skills
  • Strong track record of prompt and excellent project management with impeccable attention to detail and the ability to handle multiple, often complex, tasks at one time
  • Enjoy working puzzles and being precise.
  • Proficiency in Microsoft Office Suite, especially, Excel, Salesforce, Outlook and other database programs
  • Event organization, administrative experience, intellectual curiosity, and a sense of humor a plus
  • Ability to travel an average of 2-3 weeks per year or more as needed (when it is safe to do so).
  • Possess a positive attitude – the glass is more than half full.
  • Values teamwork and leading from the back.
  • Care deeply about the ability of human beings and leadership as a means to make the world a better place.
  • Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
  • Exemplifies values-based leadership (using the Leadership Division Values and Operating Compact)
  • Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds.

Reports to: Senior Program Associate

Principal Interactions:

  • Finance Leaders Fellowship Executive Director; Senior Program Manager; Senior Program Associate.
  • Finance Leaders Fellows and friends of the program
  • Nominators and candidates for the program
  • Aspen Institute, Leadership Division, and Aspen Global Leadership Network team and Fellows

Level of Authority:

  • No budgetary authority
  • Non-supervisory position.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Candidate must have the ability to work under pressure and handle stress. Candidate must also have the ability to meet the regular attendance policy of the Aspen Institute.


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