ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

FORUM FOR COMMUNITY SOLUTIONS

The Aspen Institute Forum for Community Solutions was launched in 2012 in response to the social challenges affecting people in need. A cross-sector leadership group convened by the White House Council on Community Solutions examined this situation, and released several seminal reports that served to launch the Forum for Community Solutions at the Aspen Institute. Read more about our history.


ABOUT THIS ROLE

The Forum for Community Solutions (FCS) is seeking a highly organized, mission-aligned Program Coordinator to provide administrative support for our work in Texas and across the Belonging, Meaning, Wellbeing & Purpose (BMWP) portfolio. This role is ideal for someone who thrives in a collaborative environment, brings care and attention to detail, and enjoys helping teams and partners move their work forward with clarity and ease.

The Program Coordinator will support meeting logistics, calendaring, partner communication and simple project promotion through social media, and the processing of payments, contracts, honoraria, and reimbursements. This person will be a key contributor to creating smooth, reliable administrative and operational systems that help our team manage projects and center relationships, belonging, and community impact across multiple bodies of work and time zones.

This position reports directly to the Director, Texas Opportunity Youth Network. The salary range for this position is $52,000 - $60,000 per year, contingent upon experience. This is a remote term-limited position set to end after a year, with the possibility for extension pending funding and manager approval.

Work Location Expectations

This position is 100% remote; however, the job requires the following:

• Attendance at Aspen Forum for Community Solutions Team retreats in Washington DC (typically once a year).
• Attendance at Opportunity Youth Forum convenings at various locations nationwide (typically twice a year).
• Attendance at program specific convening or events (Texas Opportunity Youth Network and Belonging, Meaning, Wellbeing and Purpose programs).
• Ability to work across Central and Pacific time zones.

WHAT YOU WILL DO

Program & Meeting Support (Texas + BMWP Portfolio)

• Schedule, coordinate, and support virtual and in-person meetings, workshops, and partner convenings.
• Prepare meeting materials, agendas, slide decks, and follow-up summaries and provide tech assistance and program support during meetings.
• Support facilitation teams by tracking next steps, sending reminders, and maintaining project timelines.
• Assist with communications and coordination among youth-serving organizations, funders, and national partners.

Administrative Coordination

• Create and manage meeting requests, prep time and debriefing sessions across multiple calendars, including program leads.
• Provide administrative support for planning and executing events and convenings.
• Maintain organized digital files, documents, and partner records on shared server.
• Support grant proposal and report writing for program management.

Financial Processes & Contracting

• Process invoices, reimbursements, honoraria, and vendor payments
• Assist with drafting and routing contracts, amendments, and grant-related documentation
• Track financial documentation and ensure timely submission to internal finance teams
• Maintain simple tracking systems for payments, honoraria, and contract milestones
• Providing prospecting and development support

Program Implementation Support

• Collect materials and information from partners (e.g., reports, bios, photos, deliverables).
• Support outreach, communication, and follow-up with grantees and community partners.
• Coordinate logistics for partner travel, youth participation, and events as needed.
• As requested, provide posts and updates on Aspen Institute sanctioned social media platforms.

General Team Support

• Provide responsive, thoughtful feedback, technical support and insights to program staff related to as needs arise related to program activities, administration and operations.
• Maintain a warm, professional communication style that reflects FCS’s commitment to belonging and care.
• Contribute to team culture by embodying values of equity, collaboration, and responsiveness.

WHAT YOU WILL NEED TO THRIVE

• BA Degree and 1 year of administrative, coordination, or program support experience required; OR HS Diploma and 3 - 5 years’ experience required.
• Strong organizational skills and comfort managing many moving pieces at once.
• Experience with scheduling, meeting logistics, and Zoom or similar platforms.
• Familiarity with processing invoices, reimbursements, and basic contracting (or willingness to learn quickly).
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, and problem-solve with care.
• Strong interpersonal skills and ability to work with diverse partners, including community-based organizations, youth, and funders.
• Alignment with the values of Belonging, Meaning, Wellbeing & Purpose and community-driven change.
• Comfort with remote work tools such as Google Suite, Slack, Zoom, and shared drives.
• Interest and willingness to work with program leads to integrating AI tools for administrative or program purposes.
• Ability to travel to required events and work across Central and Pacific time zones.
  

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.