Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.


Senior Executive Assistant

Department: CEP
Location: Washington, DC
Salary: $75,000 - $90,000 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

About the College Excellence Program

The Aspen Institute’s College Excellence Program supports colleges and universities in their quest to achieve a higher standard of excellence, delivering credentials that unlock life-changing careers and strengthen our economy, society, and democracy. We know it takes visionary college leaders to achieve this higher standard and we make it our mission to equip them with the knowledge, skills, and research-backed tools to inspire change, shift practice, and advance the capacity of colleges to deliver excellent and equitable student outcomes. Learn more at https://highered.aspeninstitute.org/

The College Excellence Program staff is a diverse team of driven and energetic professionals who share a commitment to increasing access to and success in higher education. We are motivated by the power of education to change lives, and we work hard to have measurable impact while also pushing ourselves to learn constantly, collaborate and innovate, and take joy from our work. The Aspen Institute's D.C. headquarters provides a vibrant setting in which to pursue these goals, and we benefit from a rich array of expert panels, discussion groups, and lectures that occur throughout the year.


Position Overview

The Senior Executive Assistant provides advanced and complex high-level administrative support to the Executive Director and Managing Director of the College Excellence Program.

Essential duties and responsibilities:

  • Work directly with Executive Director and Managing Director to support all aspects of their portfolios.

  • Maintain Executive Director and Managing Director calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs. Communicating effectively with internal and external stakeholders.

  • Determine priority of matters of attention for ED and MD; redirect matters to Senior Team and staff to handle or handle personally, as appropriate. Keep ED and MD advised of time-sensitive and priority issues to ensure appropriate follow-up. 

  • Handle communications by drafting, reviewing, and sending correspondence. Assist with the review of presentations and reports as requested.

  • Organizes and supports all aspects of meetings to include gathering documents, scheduling, logistics, and minutes.

  • Provide administrative support for the coordination, monitoring, and communication of priorities and projects led by the Senior Team to advance strategic priorities.

  • Routinely perform a variety of support duties that include preparing, reconciling and submitting expenses and maintaining accurate records.

  • Other duties as assigned.

Core competencies

  • Manages multiple processes and/or projects at the same time, with significant complexity involving multiple inputs and stakeholders, and different timelines

  • Always meets deadlines or delivers early; anticipates roadblocks that might delay deadline, proposes and negotiates a timely solution

  • Helps others deliver strong results through proactive collaboration

  • Keeps current with best practices in the field of executive administration and continually builds technical and/or substantive expertise

  • Able to identify the interests and needs of key audiences and design excellent written products and oral communications with clear focus on intent 

  • Able to produce solid first drafts of concise written products, and proactively get feedback and incorporate feedback effectively

  • Modifies and adjusts as changes are implemented to ensure results are achieved

  • Models and encourages flexibility 

  • Embraces change as an opportunity for growth and learning

  • Often thinks about ways to perform duties more effectively

  • Provides feedback to supervisors

  • Develops relationships with staff members on other project teams

  • Develops relationships with members of CEP team and colleagues across Aspen

Knowledge, education, and experience

  • Bachelor’s degree preferred

  • 7+ years experience required

  • Experience as an executive assistant in a similar setting required

To apply:

All interested applicants must submit the following:

  1. A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered.

  2. Resume/CV.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074.

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