Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Finance Associate

Location: Washington, DC
Salary: $60,000 - $75,000 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Aspen Global Innovators Group

For over 30 years, the Aspen Global Innovators Group (AGI) has championed leadership and innovative solutions to address the worldís most pressing challenges in access to healthcare. AGI builds leadership capacity and connects individuals and organizations with bold ideas and new solutions that tackle long standing health and development challenges.

AGI works with leaders across Asia, Africa, Latin America and the Caribbean, and the U.S to reduce health disparities and give visibility to key development and advocacy issues. Our programs include fellowship and leadership coaching programs, and strategic partnerships with impactful local organizations around the world.

AGI is a diverse team of 12 staff members that reflect African, Latin American, and South- East Asia origins, accelerating global diversity and inclusion in the health space. 73% of staff are women, 45% are people of color, 45% are first generation or immigrants to the USA. They bring an authentically global perspective and a passionate commitment to health and gender equity.

About the Role

The Finance Associate works closely with the Executive Director and the Director, Finance and Operations providing administrative support on the annual budget, monthly and annual expenses, and tracking all sources of revenue. The Finance Associate also supports the Director, Finance and Operations on the financial aspects of grant proposals and grant reports, adhering to all Institute policies and procedures.

The ideal candidate will have demonstrated knowledge of general and non-profit accounting and budgeting, financial reporting practices, excellent interpersonal skills, experience in working with executive leadership, and a proactive work style. The successful candidate will be motivated, organized, and have a proven track record with taking initiative and completing tasks on time.

This position reports to the Executive Director and is located in the Aspen Instituteís Washington, D.C. or NYC office.

Essential Duties

  • Support Executive Director, Director, and Associate Directors to prepare the annual program budget and enter the data into Planful (the Instituteís financial reporting tool).
  • Support senior leadership to manage the programís operating budget, monitor and track program and project expenditures and revenues, conduct monthly budget reconciliation, prepare monthly salary allocations, prepare financial forecasts, and monitor the health of the departmentís reserve fund.
  • Prepare draft expense reports and reimbursements for staff, consultants, vendors, contractors, and speakers/moderators as needed, ensuring that payments are made in a timely manner.
  • Together with the Director, Finance and Operations act as the departmentís liaison to the Aspen Instituteís Institute Financial Support Unit .

Contracts and Grants Support

  • Draft financial reports for program funders, coordinate internal review process, and obtain necessary signatures in collaboration with the Aspen Financial Support Unit, and work in partnership with Directors/Executive Director to finalize reports for submission.
  • Maintain records on the programís funders, grantees, and contractors in collaboration with the Aspen Instituteís Aspen Financial Support Unit. Work with AGI staff to respond to funder requests for information.
  • Monitor the schedule of grant reporting deadlines prepared by the Aspen Financial Support Unit and coordinate with colleagues to ensure reports are prepared and submitted on time.
  • Work with the Director, Operations and Finance to manage contracts and regrants, planning and coordinating consulting contracts and grant agreements, facilitating due diligence reviews, and acting as a liaison with Aspen Institute legal department as needed.

Human Resources Support

  • Work in partnership with AGI staff to create and oversee contracts with consultants, and to assure departmental compliance with all Aspen Institute policies.
  • Coordinate with central services teams at the Institute; stay abreast of Institute-wide policies and practices.
  • Organize programís document archives, cloud storage, and inventory of program materials.

Knowledge, Education and Experience

  • Undergraduate college degree. Ideally, with a degree in economics, accounting, business administration.
  • 1 to 3 years of work experience in the charitable and/or nonprofit sector with a track record of effective financial and administrative management, and administrative support accomplishment and growth.
  • Ability to develop forecasting tools and translate complex financial planning to an internal audience.
  • The ability to plan, prioritize, and follow through with staff, partners, and a variety of constituencies to meet financial reporting, administrative, and event deadlines.
  • Outstanding interpersonal, oral, and written communication skills.
  • Experience in manipulating, analyzing, and interpreting data and communicating results to non-finance personnel.
  • Ability to work both autonomously and as part of a close-knit team.
  • Flexibility to adapt to changing program priorities, ability to manage multiple tasks, and willingness to pitch in where needed.
  • Enthusiasm for the ongoing work of the program.
  • Willingness and ability to provide staff support for multi-day events that extend beyond standard business hours.
  •  Competence and comfort with technology hardware and software including Outlook, Excel, PowerPoint, Salesforce, Google Docs, Zoom, et al.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact or call (202) 736-1074.


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