Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Staff Assistant

Department: J&S
Location: Washington, DC
Salary: $42,000 - $52,000 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Launched in 2012, the Religion & Society Program strives to strengthen the understanding of religion's role in advancing equity and the common good. The Program focuses on bridging the gap between ideas and impact, building the capacity of faith-based leaders, galvanizing philanthropic investment, and serving as a national knowledge hub that informs and connects leaders from various fields and worldviews. By emphasizing network and community building, the Program is creating and amplifying connections that can break down barriers for generations to come.

Basic Function:

The Staff Assistant provides centralized operations coordination and administrative support to the program and the Executive Leadership Team [Executive Director and two (2) Associate Directors]; including managing their schedules, file storage and collaborative software applications, assists in coordinating travel, processing expense reports and completing special projects as necessary. 

The candidate must be well organized, flexible, and must be able to contend with multiple demands and accuracy while maintaining a high level of sustained attention to detail. This position also requires basic communication skills, knowledge of Excel, information technology, and database systems, and an understanding of accounting and bookkeeping. The Staff Assistant must have the ability to interact with staff and external stakeholders through program event planning. The ideal candidate will be results-oriented, highly motivated, creative and a team player.  

Essential Duties:

  • Speaks and corresponds with individuals on the Executive Leadership Teamís [ELTís] behalf as requested. 

  • Plans travel and prepares detailed itineraries for ELT when requested, including travel arrangements, accommodations, and appointments. 

  • Initiates and/or finalizes correspondence for the ELT as appropriate. 

  • Maintains files, prepares reimbursements and reconciles corporate credit expenses and other forms as assigned. 

  • Manages the RSP info box by responding to inquiries and triaging them to the appropriate staff when necessary. 

  • Works closely with Operations staff in assisting with special projects as assigned. 

  • In coordination with staff, prepare, provide and retain agendas, information, tickets and other pertinent items for staff meetings and events. 

  • Support event planning and travel arrangements for program events on behalf of the ELT.  

  • Assists ELT with research, written analyses, reports, briefings and memoranda for a variety of audiences. 

  • Other duties as assigned 

Knowledge, Education, and Experience:

  • Bachelorís Degree in relevant field preferred but not required.

  • A minimum of two (2) yearsí experience in Administration or related field; (Additional administrative experience may be substituted for degree). 

  • High energy, flexibility, trustworthiness and compatibility; proven ability to determine and hold confidentiality is required. 

  • Attention to detail and ability to meet deadlines. 

  • Demonstrated experience and passion for working in the topical areas of the Religion and Society Program. 

  • Ability to understand budgeting and expense reporting.  

  • Computer proficiency, particularly with Microsoft Office Suite. 

  • Outstanding communications skills and writing ability are essential. 

  • Prior experience working in government or non-profit organizations is appreciated. 

  • A strong commitment to the character and purpose of the Aspen Institute. 

  • Ability to manage multiple overlapping deadlines. 

  • Ability to adhere to attendance policies. 

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact or call (202) 736-1074.


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