Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Associate Director, Organizational Recruitment

Department: Human Resources
Location: Washington, DC
Salary: $120,000 - $130,00 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Essential Duties and Responsibilities:

The Associate Director will be responsible for developing, implementing, and continually evolving the culture of recruiting and talent acquisition at the Aspen Institute through process creation, resource dissemination, best practice sharing, and strategic partnership across the Institute. 

This is a full-time, exempt role reporting to the Vice President of People and Culture and can be based in NYC or Washington, DC. In accordance with our Reimagining Work policy, the Associate Director must be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.  

Responsibilities include but are not limited to:

Manage and Coordinate Org-wide Recruiting and Hiring Processes

  • Function as point person and internal partner for hiring managers and all hiring needs.

  • Develop recruiting workflows, processes, and policies in partnership with People and Culture colleagues.

  • Advise and assist staff in developing accurate, engaging, and compliant job descriptions.

  • Partner with hiring managers to customize inclusive and equitable screening questionnaires, exercises/assessments, and other recruitment support tools for individual hiring processes.

  • Work collaboratively with programs/departments to determine current staffing needs and conduct workforce planning.

  • Support hiring managers in developing sourcing strategies that result in diverse pools of talent.

  • Support hiring managers in developing interview and selection criteria, including rubrics to capture feedback and facilitate decision-making.

  • Partner with search firms to ensure all search firm-led processes adhere to standards and exhibit Aspen values throughout.

  • Maintain libraries of talent sources as well as  interview and reference questions to be used by staff.

  • Partner with the Director of Diversity, Equity, and Inclusion (DEI) to develop unconscious bias training as a required part of hiring at the Institute.

  • Evolve and maintain the recruiting toolkit as a primary tool for recruiting support.

  • Directly manage Recruitment Coordinator. 

Lead formalization and implementation of standardized Institute-wide recruiting process 

  • Build capacity for best-in-class recruiting across the Institute through development and distribution of resources, tools, and other support as necessary.  

  • Formalize standard recruiting process for internal and external recruiting at the Aspen Institute. 

  • Promote rigorous selection practices to enable Aspen to consistently hire the best talent and build diverse teams.

  • Develop micro-trainings and tutorials for program staff to support their recruiting needs, facilitating efficient and effective pipeline building and recruiting processes across the Institute.

  • Define and market the Aspen value proposition, highlighting Aspenís values externally with candidates and pipelines of talent.

  • Develop relationships with external organizations, associations, educational institutions, and other sources of talent with diverse backgrounds to serve as pipelines for roles at Aspen.

  • Nurture and develop passive pipeline of candidates interested in and aligned with Aspen culture and values. 

  • Develop, disseminate, and champion use of a standard job description template for all roles across the Institute. 

  • Stay abreast of market trends, relevant legislation, and compliance that influences recruiting and hiring processes.

  • Assess efficacy of search firms/search consultants used for Aspen searches and propose creative solutions for maximizing economies of scale.

  • Maintain relationships with temporary staffing agencies, working with hiring managers to facilitate complementary staff support.

Support Institute-wide Initiatives Related to Recruiting 

  • Partner with the VP of People and Culture and Director of DEI to develop work plan for DEI Action Plan recommendations related to recruiting and hiring.

  • Develop and foster a culture of learning within a community of practice for Institute leaders and managers with recruiting and hiring responsibilities.

  • Partner with People and Culture colleagues to continually evolve onboarding training and support. 

  • Conduct exit interviews and assist with transitions for staff as well as develop periodic summaries and analysis of exit trends.

  • Develop and propose retention strategies in response to turnover trends.

  • Collaborate with Director of Talent and Organization Development in order to provide support for staff as they consider internal roles, internal development opportunities, and other pathways (whether internally or externally). 

Knowledge, Education & Experience:

We seek candidates who can work effectively with diverse teams and communities, juggle complex projects, and cultivate strong relationships with partners. Additionally - 

  • Significant experience and skill working with a variety of stakeholders. Ability to manage relationships with multiple stakeholders simultaneously.

  • High levels of emotional intelligence and cultural competence when working with audiences internally and externally. 

  • Significant experience in Recruitment, Talent Acquisition, and/or Talent Management.

  • Experience or exposure to diversity, equity, and inclusion initiatives and concepts and how they intersect with talent acquisition. 

  • Strong analytical skills and experience making data-informed decisions and utilizing dashboards to track performance.

  • Strong customer service orientation: patience, listening, resourcefulness, and attention to detail.

  • Strong organizational skills and initiative including experience supervising large, complex projects. 

  • Ability to direct workflow, manage multiple priorities, and create efficiencies.

  • Strong analytical skills to support strategy development.

  • Exceptional interpersonal skills, including a desire to learn, sense of humor, and creativity.

  • Exceptional project management skills.

  • Strong, demonstrable writing and oral communication skills.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.



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