Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Operations Coordinator

Department: EDUCATION
Location: Washington, DC
Salary: $50,000 - $60,000 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Aspen Institute Education & Society Program (ESP) improves public education by inspiring, informing, and influencing education leaders across policy and practice, with an emphasis on achieving equity for students of color and students from low-income families. Aspen Education supports leaders at all levels, from networks of urban superintendents and their teams, to state chiefs and their cabinets, to elected officials and their staffers. Learn more about our work at 

The Operations Coordinator Role

We are looking for an energetic Operations Coordinator who will play a critical role within the Operations, People, and Strategy (OPS) team and across the entire Education and Society Program. Candidates with an interest in nonprofit management, operations, and business administration are well suited for this role. Successful Coordinators are smart and curious, eager to learn and solve problems, and are driven by making an impact. They understand connections between their individual tasks and project goals and can map backwards from objectives to help organize and prioritize their work. ESP's Coordinators grow professionally by gaining skills in a range of administrative and communications functions; at the same time, ESP offers exposure to thought leaders in K-12 education and the opportunity for tremendous learning about public education leadership, program design and evaluation, and strategic communication. 

The ideal candidate will thrive in a busy setting while expertly handling multiple competing priorities, maintaining a positive, “can-do” attitude, and working collaboratively across multiple project teams. Candidates must have exemplary organizational and problem-solving skills with the ability to respond to rapidly changing priorities and have superior interpersonal skills, high self-awareness, and sound judgment. The position also requires the ability to communicate proactively and professionally at all times and be comfortable in a setting where we're often "building the plane while flying it."  

Essential Duties and Responsibilities

The Operations Coordinator will work closely with multiple project teams to support an array of functions integral to the program's mission and raise the bar for the quality and impact of our work. As a key member of the OPS team, the coordinator will be involved in financial management and general administration. Specifically, the Program Coordinator will be relied upon for:

Operational and Administrative Expertise. Support the overall operational efficiency of the Education and Society Program by serving as a problem-solver and go-to expert on critical processes, including but not limited to: 

  • Supporting the development and submission of key documents, including newsletters, internal quarterly reports, grants applications, grant reports, etc.

  • Liaising with legal, IT, office services, and accounting teams to support programmatic needs

  • Coordinating scheduling and logistics for internal and external meetings and participants including travel, interviews, staff meetings, etc. 

  • Invoice, reimbursement, and honoraria payment processing 

  • Support Finance Associate in maintaining current accounts

  • Onboarding trainings to build internal capacity around general operational processes 

  • Tracking all routine operations processes and ensuring that these processes run smoothly

  • Supporting other members of the OPS team as needed on special projects

  • Supporting program communications functions

  • Serve as a resource to the full ESP team on administrative and operational processes

  • Support the full ESP leadership team by performing special projects as directed 

Desired Knowledge, Education and Experience

  • Strong professional communication skills and confidence in interacting professionally with high-level stakeholders.

  • Customer service orientation and problem-solving mindset.

  • Superior organizational skills, attention to detail, and ability to balance competing timelines.

  • Ability to take ownership of their work and see assigned tasks through to completion.

  • Comfort with ambiguity and flexibility to respond adeptly to rapidly changing priorities.

  • An unwavering commitment to producing high-quality work products.

  • Commitment to ESP’s mission to improve public education by inspiring, informing, and influencing education leaders to take action across policy and practice, with an emphasis on achieving equity for students of color and children from low-income backgrounds. 

  • Ability to work both autonomously and as part of a close-knit team.

  • Comfort with working under pressure and tight deadlines in a fast-paced environment.

  • Bachelor's degree preferred; 1-3 years experience preferred 

  • Expertise with Microsoft Suite. Expertise with Google suite a plus. 

All applicants must submit the following to be considered for the position:

  1. A cover letter. ESP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered.
  2. Resume/CV   

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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