Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Accounts Payable Specialist

Location: Washington, DC
Salary: N/A

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Department Description: The Accounting & Treasury Unit of the Office of Financial Operations (OFO) is responsible for all transactional processes of the Institute, which includes Accounts Payable, Accounts Receivable, Payroll and general ledger oversight.  The department completes the annual audit process, ensures compliance with all financial regulations, and provides financial information to internal staff, senior management, Board of Directors, and external parties.

Basic Function: The primary responsibilities of the Accounts Payable Specialist is to process and ensure the accuracy of all transactions entered as Accounts Payable vouchers, and to assist the Manager of Accounts Payable with all aspects of invoice processing for the Aspen Institute.

Essential Duties

Essential responsibilities include, but are not limited to:

  • Processing of Employee Reimbursements and Corporate American Express payments, with responsibilities including but not limited to:
    • Review Employee Reimbursement requests for accuracy
    • Review American Express submissions for accuracy
    • Ensure all submissions are coded accurately and have appropriate approvals
    • Set-up new Concur user accounts to include new employee and Amex vendor accounts in the accounting system
    • Provide supplemental Concur training when needed
    • Serve as the primary lead for organization weekly Concur payments and reconciliation
  • Assist with set up vendors in Accounts Payable and Paymerang which includes attaching of W9s, OFAC checks and TIN matching.
  • Provide assistance with invoice processing in Microix.
  • Respond to internal and external inquiries regarding status of invoices and employee expense reports in a timely and professional manner.
  • Provide excellent customer service to internal Institute employees and external vendors

Knowledge, Education, and Experience:

2 – 4 years of work experience performing accounts payable processing, which includes performing responsibilities that involve processing of invoices, 1099s, and travel and expense reimbursements.

  • Associate degree in Accounting or Business Administration, or equivalent combination of education and work experience required.
    • An equivalent combination of education and experience may be considered.
  • Demonstrated attention to detail in performance of tasks, with ability to identify errors or missing information prior to processing of invoice or expense report.
  • Track record of handling multiple tasks and maintaining perspective and positive “can-do” attitude.
  • Excellent communication (written and verbal), organizational and interpersonal skills are essential.
  • Working knowledge of general accounting principles
  • Proficient in Microsoft Office applications. Microsoft Excel experience a plus.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.


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