Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Project Coordinator

Location: Washington, DC

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Aspen Digital empowers policymakers, civic organizations, companies, and the public to be responsible stewards of technology and media in the service of an informed, just, and equitable world. The Aspen Digital staff is a diverse team of driven and energetic professionals. We are motivated by the power of technology to change lives, and we work hard to have measurable impact while also pushing ourselves to learn constantly, collaborate and innovate, and take joy from our work.

In 2021, Aspen Digital joined a diverse group of tech companies, researchers, and DEI experts in publishing the landmark ACT Report, which outlines a wide range of recommendations for improving the representation, inclusion, and empowerment of underserved and marginalized communities. As a next step to this work, The Aspen Institute is launching the Tech Equity Accountability Mechanism (TEAM), a new initiative that will build off the recommendations of the ACT Report by partnering with tech leaders to standardize DEI data collection, provide expert support, amplify best practices, and fairly hold the industry as a whole accountable. In short, TEAM will carry the vision and recommendations from the ACT Report into measurable, collective action across tech.

Project Coordinator

The Project Coordinator will take on the primary role in the execution, management and coordination of TEAMís logistical elements including communications, relationship management, and meetings for TEAM member companies and DEI advisors. This also includes administrative management of all files, compliance and accounts payable.

Specifically, you will:

  • Create and implement an operations plan to ensure consistent communication with TEAM member companies and the DEI Advisory Group.
  • Manage the convenings schedule and execution through regular communications with members and internal staff.
  • Lead the process of identifying communications goals and strategies aimed at external and internal audiences.
  • Coordinate the logistical needs and information for virtual convenings and in-person events including room set-up, schedules, audio-visual needs, etc.
  • Support the coordination of travel arrangements, room accommodations, meal selections, entertainment, and special requests of participants.
  • Processing of invoices, expenses, budgetary items, and maintaining necessary records.

A successful applicant will demonstrate the following qualities:

  • Ability to manage complex scheduling, correspondence, and logistics for internal staff and diverse external stakeholders;
  • Experience coordinating high-level meetings and roundtables, both virtually and in-person;
  • Familiarity with budget management, expense tracking, and financial reporting;
  • Previous experience working on issues of justice, equity, diversity, and inclusion a strong plus.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.


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