ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
 

CENTER FOR LEADERSHIP

The Center for Leadership exists to ignite and nurture leadership potential in its constituents, building meaningful connections that generate lasting impact. Its work is to inspire, challenge and support leaders with different perspectives to understand how and where they can make a difference and live lives of deeper meaning and greater individual and collective impact. By supporting, connecting, and incubating leadership programs across the Aspen Institute, it fosters a global community of courageous and well-connected leaders in real relation with one another working across their differences in service of a better world.

ABOUT THIS ROLE

The Production Associate is a key member of the Office of Moderation and Curriculum (OMC) team within the Center for Leadership. The Production Associate produces high-quality reading materials for over 100+ seminars per year in close collaboration with OMC colleagues and the Center’s Leadership. Strong candidates will approach their work with a customer-centric mindset, finding meaning through collaboration and client satisfaction.The Production Associate will be expected to complete all tasks assigned in a timely manner while maintaining deadlines. 

This position reports directly to the Senior Program Manager. This salary range for this role is $57,600 - $73,600. In accordance with our Reimagining Work policy, the Production Associate should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues. 

WHAT YOU WILL DO 

Seminar Book Production 

• Design and compile readings booklets for leadership seminars, using existing and new material
• Format and proofread new readings using Aspen Institute style guidelines
• Ensure high-quality processes and products according to existing formats and, when needed, specialty formats, including editing and proofreading materials for style, accuracy, consistency, and clarity
• Communicate and meet clear project processes, timelines and deliverables to ensure timely reading materials based on various programs needs and runways
• Work with program coordinators from partner programs to ensure packaging and shipping of seminar readings
• Oversee the printing of reading materials

Copyright Procurement 

• Secure copyright permissions, including tracking, payment, and correctly invoicing copyright purchases
• Research and communicate with publishers as required to determine copyright holder
• Help maintain records of secured copyrights and costs
   

Content Management & Systems Upkeep 

• Manage the inventory of present and past seminar readings and other materials
• Track usage of individual texts, including version control
• Work with key stakeholders to develop and implement a tagging system for all readings
• Develop and maintain digital archive of texts

WHAT YOU WILL NEED TO THRIVE

• Bachelor’s degree in liberal arts or humanities-related area required.
• A minimum of two years of experience in an editorial/production capacity within publishing, including a demonstrated understanding of production processes for print and digital materials.
• A strong interest in public humanities is preferable.
• Substantial proofreading experience.
• Excellent oral and written communication skills.
• Ability to create meaningful relationships that centers clients.
• Ability to take initiative, make decisions, and work independently, and collaboratively.
• Exacting attention to detail.
• Ability to manage multiple projects simultaneously, set priorities and work flows, and adapt to changing deadlines.
• Sensitivity to working with others from different cultures and backgrounds.
• Proficiency in some or all of the following preferred: InDesign, Google Suite, Microsoft Office, Adobe Acrobat and Creative Cloud, Salesforce, and Airtable.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.