ABOUT US

Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Accounting & Treasury Unit

The Accounting & Treasury Unit is responsible for all transactional processes of the Institute, which includes Accounts Payable, Accounts Receivable, Payroll and general ledger oversight. The department completes the annual audit process and ensures compliance with all financial regulations.

ABOUT THIS ROLE

We are seeking a skilled Accounts Payable Supervisor to join our team. The successful candidate will ensure the accurate and timely processing of vendor invoices, manage the weekly cash disbursement process, oversee annual 1099 tax preparation, and resolve vendor-related issues. This role demands strong attention to detail and the ability to collaborate effectively across the organization. The Accounts Payable Supervisor will also lead and mentor direct reports, fostering their professional development and conducting performance reviews.

This position reports to the Accounting Manager and collaborates closely with all departments. The salary range for this position is $105,000-$110,000. . In accordance with our Reimagining Work policy, the Accounts Payable Supervisor should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.

WHAT YOU WILL DO

• Process Improvement: Develop and implement changes to workflows and procedures to enhance efficiency and accuracy in accounts payable operations.
• Invoice Management: Oversee the invoice entry process, ensuring correct coding and timely approvals. Investigate and resolve any discrepancies.
• Payment Oversight: Review accounts payable aging reports and payment requests, ensuring timely processing of invoices and payments.
• Supplier Management: Coordinate monthly verification of open receipts and manage the setup of new suppliers, including payment terms and banking details.
• Collaboration: Build strong relationships with Finance team members and other departments to address processing issues and manage vendor relationships.
• Month-End Closing: Ensure timely and accurate month-end closing for Accounts Payable, including monthly liability accruals, in accordance with internal controls.
• Software Implementation: Oversee implementation and testing of software upgrades as necessary.
• Expense Programs: Administer employee reimbursement processes and the T&E program, providing training and communication regarding program changes.
• Compliance: Ensure compliance with 1096/1098/1099 filings and prepare, reconcile, and transmit annual 1099 reporting.
• Customer Service: Respond promptly to internal and external inquiries regarding invoice and expense report statuses, providing excellent service to all stakeholders.
• Risk Management: Conduct OFAC checks for international and selected domestic vendors, processing domestic and international wires as needed.
• Training Development: Collaborate with the Senior Learning Specialist to create training materials for Institute staff.
• Diversity Compliance: Work with the DEIC team and OFO management to uphold the Institute’s supplier diversity policy.

Supervisory Responsibilities

• Supervise and guide the Senior AP Specialist and AP Specialist, providing performance feedback and facilitating professional development opportunities.

Additional Support

• Assist all Accounts Payable team members as needed and provide backup support during high-volume periods or staff absences.
• Support the Accounting Manager, Director of Accounting & Treasury Unit, and VP of Finance as required.

WHAT YOU WILL NEED TO THRIVE

• Bachelor’s degree in finance, accounting, business, or a related field, with 7+ years of relevant experience in accounts payable; or an equivalent combination of education and experience.
• Minimum of 2 years of supervisory experience required.
• Progressive accounting/accounts payable experience with a solid understanding of US GAAP.
• Proficient in accounting software, including Purchasing, Accounts Payable, and T&E modules, as well as Concur.
• Strong organizational and interpersonal skills, with the ability to manage complex information and prioritize tasks effectively.
• Excellent communication skills, characterized by diplomacy and thorough follow-through.
• Proficient in Microsoft Office Suite, particularly Excel, with strong attention to detail.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.