The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Basic Function: Coordinator, Stewardship

The Coordinator, Stewardship role is an integral member of the Office of Institutional Advancement (OIA). While this role primarily supports the Manager, Stewardship and the Stewardship Department, this role also supports the Vice President of Institutional Advancement in coordinating scheduling and activities to ensure the highest level of stewardship of our donor base. The coordinator will be DC based, and with work closely with the Manager, Stewardship, VP of Institutional Advancement and other OIA team members on all aspects of donor stewardship and sharing impact with the Institute’s constituents. These projects will include, but are not limited to, the production of annual donor and endowment reports, acknowledgement letters, donor recognition projects, and donor listings in the Annual Report.

Essential Duties and Responsibilities:

• Work with Manager, Stewardship and Vice President of Institutional Advancement in the strategic planning and development of all donor stewardship across OIA and the organization;
• Have ability to handle confidential materials and records with a high degree of integrity and discretion.
• Coordinate Annual Donor Philanthropy Reports which include program and finance reports for high major donors, trustees, and endowment donors. Liaise with Manager, Stewardship and Institute programs to collect relevant reporting materials. Draft scholarship, endowment and campaign donor reports, and package all documents to send. Ability to work in existing templates and work with Manager, Stewardship on evolving templates and reporting platforms;  
• Coordinate donor listings in the Transparency Report and Annual Report, and coordinate with the Communications department in its distribution;
• Coordinate the drafting and distribution of acknowledgement notes for the Annual Fund, fundraising campaigns, and high-level gifts. Maintain library of acknowledgement templates to share across the organization;
• Coordinate the mailing and e-mail of OIA’s annual holiday card; draft and distribute other holiday messages as needed;
• Research and benchmark donor stewardship and recognition practices in the field; assist Manager, Stewardship and VP, Advancement with building a donor recognition hierarchy;
• Coordinate pledge reminders and invoices for major donors, campaigns, and trustees; ensure pledges and corresponding payments are tracked in the CRM Salesforce database;
• Support the Vice President of Advancement on campaign planning activities, tracking, and corresponding gift agreements;
• Manage the calendar and activities of the Vice President of Institutional Advancement;
• Assist OIA teams as needed on stewardship activities including, but not limited to, coordinate stewardship practices for annual fund donors, partner with the Society of Fellows team on annual donor recognition;
• Document all stewardship activities in the CRM Salesforce database;
• Assist with events in DC, Aspen, and NY as needed;
• Assist with other duties as needed;

Principal Interactions:

Interacts routinely with members of the Advancement team, Accounting, Institute employees at-large, and Institute trustees and donors.

Knowledge, Education and Experience:

• Bachelor’s degree;
• At least 2 years experience in fundraising, preferably in a stewardship capacity, or an equivalent client-focused environment;
• Professionalism with high standards, and maturity to hold confidential information with utmost discretion, inside the office and out, about the knowledge and information held;
• Strong interest in the work of the Aspen Institute, and a demonstrated ability to represent the Institute externally, and to effectively and persuasively translate the Institute’s mission to multiple audiences;
• Excellent interpersonal skills, energy, and initiative;
• Excellent communication, organizational and writing skills;
• Excellent scheduler, planner, project manager, and self-starter;
• Excellent understanding of ethics, fiduciary responsibility and conflicts of interest;
• Creative, hard-working and intellectually-curious;
• Strong ability to quickly master the CRM database and project management software. Salesforce experience preferred.
• Actively mindful of branding, representation, equity, and the presentation of the Institute’s values;
• Ability to represent the Office of Institutional Advancement in a professional and responsive manner to all high-level individuals;
• Ability to handle multiple tasks with extreme attention to detail and design;
• Ability to work well independently and as part of a team;
• Proficiency with Microsoft Office.

Level of Authority:

• Non-supervisory position
• No budget authority

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074.