The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Communications and Marketing Department

The Communications and Marketing Department creates a unified brand for the Institute by supporting, elevating, and amplifying the work of the programs and telling a cohesive and compelling story about the broader work of the Institute, its people, and its impact. The Communications and Marketing Department is a team of experts with deep experience supporting mission driven organizations.

We function on the foundation of 5 values: Collaboration, Learning, Excellence, Accountability and Respect or CLEAR. These attributes and behaviors are how we work. Upholding our department values is of paramount importance as they guide us to thoughtfully engage with our colleagues whilst performing at the highest level.

Basic Function

We are seeking an experienced av coordinator to provide expedient and professional support to Institute meetings and events. This important role coordinates the daily on-site and hybrid AV & video needs of the organization.

The AV Coordinator role:

• Facilitates and troubleshoots Zoom calls

• Monitors and responds to AV Wrike requests
• Sets up wireless microphones and PowerPoint presentations for events and meetings
• Sets up and breaks down AV equipment for day-to-day events
• Assists with managing livestreams in large conference rooms
• Troubleshoots issues and provides support for Zoom rooms
• Takes inventory of AV equipment when necessary (pre and post meetings and events)
• Troubleshoots any on-going problems in meeting rooms during meetings and events
• Supports AV team on general AV installs and troubleshooting
• Participates in weekly meetings with Office Services and event organizers
• Maintains superior relations with all staff
• Assists with special projects as needed

Our new colleague:

• Is calm and collected and performs well under pressure
• Has an upbeat and team player attitude reflective of our values
• Is highly flexible; skilled at and eager to manage evolving priorities
• Is proactive and likes learning new skills on the go when needed
• Enjoys building relationships and working with people
• Is excellent at following up and ensuring tasks are complete timely
• Is proficient with AV hardware
• Is an expert with software including Wrike, PowerPoint, Zoom, et al
• Has the strength of creativity in problem solving
• Is a good communicator with a customer-service orientation
• Has at least 5 years of AV support experience
• Has an interest in video production and editing

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074.