Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Executive Assistant

Department: BSP
Location: New York, NY
Salary: $65,000 - $70,000 per year

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Aspen Institute Business & Society Program (Aspen BSP) is a policy program of the Aspen Institute. Our mission is to align business decisions with the long-term health of society. Our vision is a world in which everyone prospers from business success.

Position Overview:

This position supports the Executive Director of the Aspen Institute Business & Society Program (BSP) and other members of the staff, as required, especially for these critical functions:

  • Relationship Management: direct support for communicating and maintaining superior relations with key constituents including the Aspen BSP Advisory Board, current/prospective donors and sponsors, senior staff of the Aspen Institute, and partners and members of BSP networks and programs.
  • Calendar Management: coordination of the ED’s schedule and travel; tracking and management of meetings with key stakeholders and staff meetings.
  • Meeting & Event Preparation: support of ED’s meetings and events, including materials prep, agenda development, advanced briefing, and follow-up; attends meetings as needed.
  • Communications: triage and assure timely response to internal and external inquiries and requests; manage follow-up on a wide variety of topics and priorities.
  • Fundraising: conduct research and actively support administration related to grant and sponsorship proposals and pitches, including relationship management and communication with foundation program officers, executives, and high net worth individuals, as well as pitch materials development and editing.
  • Budgeting, expense tracking, and invoicing: support Aspen BSP budgeting activities and invoice management, including coordination with other key staff who invoice and track program expenses.
  • Thought Leadership: support administration related to ED’s speaking engagements, blog posts and placements, and book promotion by managing inbound requests, pursuing new placements and opportunities, and preparing and editing materials.
  • Institute Administration: coordinate with leadership and administration at the Institute’s DC headquarters, assist with oversight of the NYC office, submit and manage filings on personnel changes and appraisals, and schedule and support quarterly reports for and meetings with EVP.

Position Logistics:

  • Salary: The range for this position is $65,000 -$70,000.
  • Benefits: The Aspen Institute offers competitive benefits.
  • Location: This position will be based in New York, with an expectation to be in the New York office at least 3 days per week, in coordination with the ED’s schedule.

Required and preferred skills and experience

We are seeking:

  • An excellent writer – e.g., email correspondence and copy-editing capability.
  • A “people” person – the right candidate will communicate respect and deep appreciation for those who commit time, energy, and resources to fulfill our mission, and will contribute to a friendly and supportive team and office culture.
  • Flexibility, creativity in problem solving, and patience required to fully support the ED and other staff carrying heavy workloads at peak times during the year.
  • Competence and comfort with technology hardware and software including Outlook, Excel, PowerPoint, Zoom, et al.  
  • Detail oriented.
  • 3-5 years of experience in an administrative or executive assistant function.

We will offer:

  • The opportunity to be a part of the Aspen Institute, and Business & Society Program, in a period of critical dialogue and change.
  • The opportunity to be a member of a professional and dynamic team committed to meaningful impact on business.
  • Superior health care and retirement benefits.
  • An environment of respect and appreciation for individual performance; fun colleagues.

To apply for this role, please submit your resume along with a cover letter, detailing your interest in and fit for the position.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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