Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Development Coordinator

Department: LEADERSHIP
Location: Washington, DC

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Leadership Division supports the lifelong development of leaders through its (1) signature seminar offerings, (2) the Aspen Global Leadership Network (AGLN), which builds networks of purpose-driven, values-based leaders that drive action in their communities and businesses and (3) Weave: The Social Fabric Project, which connects and supports grassroots community leaders. All Division employees are expected to embrace and model the Division values of service, courage, humility, cura personalis, inclusion, transparency, and collaboration. Read more about our social contract for leading and living with values.

Basic Function:

  1. Development Coordinator works across the Leadership Division’s Development Office to support the fundraising capabilities and operations of the Leadership Division. This position supports the end-to-end philanthropic donor development process. This role is critical to the successful day-to-day running of the Development Office, especially in building and maintaining key infrastructure, data management, and research to ensure an efficient and donor-centric engagements.

The essential duties and responsibilities include, but are not limited to:

Donor Research

  • Support the Director and development team with donor research and evaluating donor prospects’ financial capacity. Responsible for all briefing material in advance of meetings and trips.
  • Build out a prospect pipeline and identifying opportunities for improved effectiveness and efficiency with research process. Specifically focusing on a few projects that enhance and build our target list.

CRM Database Management:

  • Support the Director of Strategic Engagement and Partnerships and Development Team in managing systems and processes within the Salesforce database used to track donors and prospects.
  • Proactively upload and rectify contact and personal information included in all external exchanges.
  • Manage and create reports in support of timely and professional donor engagement.
  • Identify ways to better leverage Salesforce data tracking to synthesize and evaluate fundraising data and inform progress on strategic fundraising goals.
  • Track and maintain fundraising opportunity records managed and overseen by the Leadership Division.

Outreach and Engagement:

  • Assist in supporting donor engagement sessions, including drafting correspondences to invitees and assisting in event management.
  • Draft, coordinate, and follow through on correspondence regarding both internal and external meetings and minutes, contributions, stewardship, projects, and other issues.
  • Track and update stewardship, relationship management, produce reports, and notes as necessary.
  • Maintain organized and easily navigable Google Drive shared folders for Division and program fundraising activities.
  • Liaise with the Executive Assistant of the EVP of Leadership Programs to ensure up to date knowledge of the EVP’s schedule and availability for external meetings.
  • Support donor engagement activities, including but not limited to assisting during planning, execution, and follow up for fundraising-related events.

Administrative Support:

  • Assist the Director and Deputy Director in scheduling meetings, calls, and important events for the Department and Division.
  • Assist the Director in working with Leadership Division programs, managing internal meeting cadences and other recurrent administrative tasks.
  • Track, manage, and upload department expenses through Concur and Microix.
  • Manage a variety of project work plans and identify opportunities for more efficient and effective administrative support of fundraising activities. project management
  • Take and circulate meeting minutes and next steps for internal meetings.

Reports To: Director of Strategic Engagement and Partnerships

Required Knowledge, Education and Experience:

  • Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally;
  • Professionalism with high standards, and maturity to hold confidential information with utmost discretion, inside the office and out, about the knowledge and information held;
  • Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds, and are committed to advancing equity, diversity, and inclusion through your work;
  • Can navigate issues with diplomacy and situational sensitivity;
  • Service-driven and collaborative, has a willingness to serve as a thought partner to colleagues;
  • Strong customer service orientation: patience, listening, resourcefulness, responsiveness, and attention to detail;
  • Desire to find solutions to small and big problem, have a spirit of “no job is beneath me;”
  • Strong organization and time management skills to juggle multiple competing priorities;
  • Maintain impeccable attention to detail and ability to manage and prioritize multiple tasks while retaining top-notch quality of work;
  • Experience meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination;
  • A resourceful self-starter who consistently follows through;
  • Experience establishing organizational systems to improve efficiency and functioning in a changing environment;
  • Are flexible – have a growth and a continuous-improvement mindset and adaptable to adjusting in both day-to-day and larger-scale activities based on new information and situations;
  • Possess knowledge of Luminate CRM and Salesforce fundraising software (strongly preferred), and have proficiency with Microsoft Office;
  • Exercise strong and solid judgment and can make decisions with the information available, yet, at the same time, know when to ask for help;
  • Are a strong communicator. You have exceptional written and oral communication skills and ability to communicate effectively at all levels, one-on-one and in groups;
  • Have strong, demonstrable writing and editing skills;
  • Are known for working effectively independently and as part of a diverse team.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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