ABOUT US

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Office of Institutional Advancement

The Institute’s Office of Institutional Advancement (OIA) is a central division focused on Institute-wide donor and prospect engagement. Areas of practice include principal and major gift fundraising, corporate and foundation relations, annual giving and membership programming through the Institute’s Society of Fellows, planned-giving, trustee engagement, major events, stewardship, research, gift accounting, and advancement communications.

ABOUT THIS ROLE

The Major & Principal Gifts Coordinator works directly with the Senior Director and Director (Major & Principal Gifts Team), supporting the organization’s top fundraising priorities and highest-level individual and family foundation donors. In this role, the coordinator will provide support to the Major & Principal Gift Officers assisting with all materials to prepare and support them in their identification, cultivation, solicitation, and stewardship of high-net-worth individuals. The coordinator will assist in tracking and logging donors and prospects in the CRM database including recording interactions, gift agreements, and all tasks associated with follow up. Additionally, the Coordinator will assist in supporting activities related to the annual fund and planned giving. As the Institute prepares to go into a large-scale fundraising campaign, it is integral that the OIA Coordinator exhibit strong organizational ability, professionalism, attention to detail, and swift prioritization skills.

This role works directly with the Senior Director and Director. The salary range for this position is $57,000 - $65,000. The expectation is for this role to be in our Washington, D.C. office a minimum of 2x a week to collaborate with colleagues.

WHAT YOU WILL DO

Administrative Support:

• Supports the Major & Principal Gifts team in tracking deadlines, entering actions in the CRM database, preparing reports, and crafting donor correspondence, emails, and briefings.
• Responsible for administrative support for the Major and Principal Gift team, which supports the organization’s Institutional Advancement needs.
• Responsible for managing and supporting donor events and functions, including tracking RSVPs, logistical support, correspondence with attendees, and staffing events as appropriate.
• Ensures fundraising pages on the website are up-to-date and assists in creating and updating pages as needed.
• Assist in maintaining Directors’ calendars of meetings, phone calls, and other interactions with donors and prospects. This includes direct interactions with donors, prospects, and support teams to confirm appointments and coordinate logistics.
• Assist with travel arrangements, reimbursement, and accommodations for the Major & Principal Gift team.

Donor Management Support:

• The coordinator will create and review reports that show revenue, gifts and pledges received, and progress towards campaigns and goals.
• Responsible for collecting materials needed for donor cultivation, which includes interacting regularly with OIA and Institute team members.
• Responsible for the administrative actions related to gift agreements, assisting in creation of donor bios, and reviewing donor recognition listings for Major & Principal Gifts.

CRM Database Management:

• Responsible for entering and tracking actions and contacts, updating donor information, researching and entering biographical and donor-related information, building prospect lists for geographic and thematic opportunities, and assisting with tracking and supporting portfolio management.

WHAT YOU NEED TO THRIVE

• Undergraduate (Bachelor’s) degree preferred or equivalent combination of education, training, and experience.
• At least 1-3 years of professional experience, preferably in fundraising, membership or relationship management fields, experience with CRM database management preferred.
• Passionately interested in fundraising, current events, and trends and ideas related to the Institute's work and mission.
• Highly motivated, creative professional who can work comfortably in a high-paced and very detail-oriented team environment.
• Keen sense of personal integrity and discretion with handling sensitive information.
• Excellent interpersonal skills and experience working with organizational leaders. Ability to represent the Institute to high-level donors in a positive, knowledgeable, and professional manner.
• Excellent administrative and organizational skills, with an emphasis on time-management, attention to detail, and the ability to organize and implement various activities within a deadline-driven environment.
• Excellent writing skills in email, letters, and marketing materials, including high-level proofreading.
• Proficiency with Microsoft Office, including Outlook, Excel and Word; experience in Salesforce preferred.
• Ability to quickly master project management software.
• Ability to quickly master CRM database software.
• Ability to quickly master donor research databases and work with data to identify trends and opportunities.

TO APPLY

Please apply by Friday, February 14, 2025 if you are interested in the position. The candidate will be asked to complete short research and writing exercise during the interview process.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.