Careers at the Aspen Institute
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Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Program Assistant

Department: STEVENS
Location: Washington, DC

The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster leadership based on enduring values and to provide a nonpartisan venue for dealing with critical issues. The Institute has campuses in Aspen, Colorado, and on the Wye River on Marylandís Eastern Shore. It also maintains offices in New York City and has an international network of partners.

The Stevens Initiative

The Stevens Initiative is an international effort to build global competence for young people in the United States and the Middle East and North Africa (MENA) by growing and enhancing the field of virtual exchange: online, international, and collaborative learning. The Initiative is a lasting tribute to the legacy of Ambassador Chris Stevens and aims to offer an unprecedented number of young people the opportunity to connect youth in the United States and the Middle East and North Africa virtually in sustained and meaningful ways. For more information about the Initiative, please visit

Basic Function:

The Program Assistant is responsible for providing general support and assistance to the Stevens Initiative team. These responsibilities will include assisting with event planning, managing relationships with constituents and other stakeholders, processing financial transactions, and supporting other aspects of the programís work, as needed.

Essential Duties & Responsibilities

  • Assist Executive Director and Managing Director with calendar and email management and other correspondence;
  • Process the Executive Director and Managing Director financial reports in Concur;
  • Conduct online research and draft briefs, under supervision of Executive Director, of potential funding sources, foundations, and partners;
  • Assist staff with administrative tasks associated with events, including but not limited to:
    • Contacting/following up with invitees and event invitations;
    • Coordinating logistics for events including working with external vendors;
    • Providing on-site support during events.
  • Make basic updates to the website and social media platforms;
  • Develop internal weekly brief on news, upcoming events, and highlights of practitioners and thought leaders that are relevant to the work of the Stevens Initiative
  • Input and manage data records using Salesforce;
  • Check the Stevens Initiative email inbox and ensure all queries have been read, delegated, and responded to, as appropriate;
  • Assist with grantee support as needed;
  • Assist staff with scheduling and booking team travel arrangements;
  • Act as the administrative liaison for staff meetings; inform the staff of scheduled meetings and ensure the distribution of material in advance of the meeting;
  • Act as a note taker for various meetings and conference calls;
  • General office support and other administrative duties as assigned.

Key Requirements:

  • Bachelorís degree
  • Experience using Salesforce or other constituent management software
  • Extremely high attention to detail and appreciation of detail-oriented tasks
  • Excellent communication, organizational, and writing skills
  • Solutions-focused thinker with a positive, can-do attitude
  • Strong ability to help others be organized and efficient
  • Experience supporting multiple projects at the same time

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Candidate must have the ability to work under pressure. Candidate must also have the ability to meet regular attendance policy of the Aspen Institute.†

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